Office 365 Email for Business | G Suite Alternative
Office 365 Moves Your Business to the Cloud. Increase productivity and upgrade your business with Microsoft 365 Business. Achieve better results when you connect the right people, information and ideas to your business, whenever and wherever.
Office 365 Support, Migration, Deployment
Modernize your capabilities with the next-generation business tools from Microsoft. Office 365 is secure wherever you use it and purpose-built for things like business email, syncing calendars, online conferencing, cloud storage and collaboration.
Office 365 Basics
What is it?
Office 365 is the umbrella under which various Microsoft applications are brought together into one cloud-based solution. While these applications may be purchased on their own, there are advantages, especially for business, when used as part of 365. Sold in the form of a monthly or annual subscription, otherwise referred to as Software as a Service (Saas). It features packages for both home and office use.
What's in it?
It depends which plan you choose. The slate includes Word, Excel, OneNote, Powerpoint, Publisher, Access, Visio, Outlook, Exchange, Skype, One Drive, Sharepoint and more. When you have a subscription, updates are included, so you never have to worry about having the most recent version or issues associated with older versions.
What does it do?
Microsoft Word is a word processing application for drafting written documents. Microsoft Excel is a spreadsheet application used for calculations, managing information including financial information and other similar purposes. OneNote is designed for note taking and references, it is a free-form multi-user collaborative tool. Power-point is an application for designing presentations and documents, Publisher is a tool which helps you with entry-level publishing of documents with an emphasis on layout, Access is a database management system, Visio is a diagramming and vector graphics application, Outlook is an email client with a calendar, task manager, contact manager, note taking, journal, and web browsing. Exchange is Microsoft’s powerful email and calendaring server, mostly used for business purposes. Skype facilitates voice calls and video conferencing between devices and regular phone systems. OneDrive is a file hosting and synchronization service and Sharepoint is a cloud-based collaboration tool which integrates with other applications including the suite of Microsoft services and applications.
Where is it?
Applications may be accessed through a web browser by logging into your account on the Microsoft login page. Many subscriptions include the desktop version whereby users may access it locally, directly on the users computer opposed to visiting a website. The online version and the desktop version would be synched with each other, so you may go back and forth between using the cloud version and the active desktop version. Additionally, users may access applications across multiple devices, including mobile devices, all of which synched with one another. However, Publisher and Access cannot be installed across multiple devices.
How do I get it?
When your email data with another host is transferred to the Microsoft hosting platform server, your email history which existed within a hotmail, Gmail or sympatico would now exist within your new account. Your stored files from Dropbox or Owncloud would be moved to your new account. These transfers take time, depending on the amount of data being transferred. Your admin portal would be setup and your DNS records pointed to your new server. Our Office 365 consultants can do it all and then show you how to use it after they have provided the necessary managed IT Services to get you up and running.
Need Office 365 Support?
Already have Microsoft 365 for Business? Need help with it? 1CS would be pleased to assist you. We are an experienced service provider and user. One of our experts would be pleased to take a look at any issues which business or home subscribers are facing and troubleshoot them. Support services are provided onsite or via remote access. We can also train you on how to use your account and the admin portal.
OneDrive and Sharepoint
Our Sharepoint consultants can show you how to utilize OneDrive. OneDrive provides the storage and other services while Sharepoint is the intranet which facilitates sharing and collaboration. Together they provide a cloud-based solution designed for SMB’s who want to improve their business capabilities. Sharing documents is an important function of this Microsoft service. Instead of sending a colleague or customer a document by email, you can send a link to the document, or the location where the document is accessible within your cloud storage. This helps to reduce the size of your email data and the recipients. Sharing documents in this fashion allows the sender to better control the viewing of the document by setting a password, time limits, read-write rules and more. It also helps to manage the dissemination of the document by specifying who can view it and what they can do with it. Permissions ensure that the sender retains ownership of what they are sending. If sending attachments via e-mail, the sender often loses ownership of their document, in the sense that they are not able to control what the recipient does with the document. Maybe they revise and share it with a spouse, manager or competitor. With Sharepoint, you have increased control over who can access your shared documents, the permissions the recipient has to modify the document and for how long.
Microsoft 365 Integration
If you haven’t already, make the move and integrate it into your business operations, we can help. On a regular basis, we migrate businesses to Office 365, doing it all for you, managing the process, even activating your subscription plan since we are an experienced reseller. Take the leap and collaborate in ways you may not have yet experienced. If something happens, 1CS can provide the necessary IT Support or Managed IT Services. Administrators can manage user accounts in one place and implement a single sign-on (SSO) so that users may login with their on-premises credentials regardless of the device they are using. When you integrate with an on-premises server you create a hybrid environment which can help with migrating users. Alternatively, you can have some users or information on-premises and some online.
Salient Features of Office 365
Our Microsoft experts can tailor your Office 365 to fit the needs of your organization
Use it from any location
Access your email and calendar no matter where you are, including from your laptop, iPhone, Mac, Blackberry, Android and Tablet. It’s highly secure since Microsoft blocks spam. You can also block external email from company groups and since this is a paid email service, there is no annoying advertising.
The Active Directory sync feature is included in the Enterprise subscriptions. When utilizing it, business and institutions can manage users through separate online and local versions of Sharepoint, Lync, Exchange and other MS applications.
Email & Calendars
Office 365 comes with 50 GB of storage per email account allowing the user to keep their email archive for years. Users may retrieve contacts from any location and at the same time have the ability to customize their inbox based on preferences. Office calendar’s incredible features allows a user to share it with others.
Premium office includes new features and capabilities which facilitate improved productivity by showcasing attention grabbing presentations, gain analytical insights and create impactful documents. Benefit from the latest version of Office from your browser, while simultaneously using an older version of Office, locally.
User Friendly Admin Portal
An inexperienced user can setup new users and groups very quickly allowing daily operations to be carried out internally. One of the features allows the user to restore deleted accounts anytime within 30 days. Additionally, with PowerShell, users can automate processes using simple programming.
Microsoft security features include the “wiping off” of data from a lost or stolen device. Synchronize contacts, calendars and email while accessing your docs from Sharepoint using your mobile device. It not as complicated as setting up a new PC, it can be done without the assistance of an IT support company.
What business subscription is right for you?
To determine the plan or bundle most suitable for your business, one must understand what is included with each. Business plans are categorized as either Business or Enterprise. Each have one single and scalable administration portal. Business subscriptions are designed for small and medium sized business while Enterprise subscriptions are also for business but more advanced for larger sized companies.
Microsoft 365 Subscription Information
Business plans include Business, Business Essentials and Business Premium. Enterprise plans are Pro-plus, Enterprise E1, Enterprise E3 and Enterprise E5.
These plans handle core needs. The Business plan gives you office apps and OneDrive, Business Essentials gets you cloud services including email and Business Premium is for those who need MS office apps and cloud solutions. Other services included are Exchange Online, Visio, Project and Kiosk. There is a 300 user limit on business subscriptions within one 365 admin portal.
All Business plans include 24/7 phone support with Microsoft for all critical issues and phone support during normal business hours for non-critical issues. The Business plan is for “office needs” and includes Word, Excel, Publisher, Outlook, Powerpoint, OneNote. Ipad, Windows RT, smartphone applications, Office Online including 1TB of cloud storage using OneDrive for business and Active directory integration. Business Essentials is for “paid email services” which includes Office Online, 1TB of cloud storage using OneDrive for business and email with calendaring via Exchange. It also includes IM and online video conferencing using lync, team-sites, internal portals using Sharepoint, Enterprise Social using Yammer and active directory integration. The Business Premium subscription bundle is for “moving your business to the cloud” and includes everything that is included in the Business and Business Essentials plans.
These bundles are for advanced business needs. Pro-Plus facilitates premium office applications and OneDrive, Enterprise E1 is strictly for cloud services, Enterprise E3 includes both premium office applications and cloud services including email while Enterprise E5 includes everything that E3 provides for plus other advanced features only available in E5 such as MyAnalytics and Power BI Pro, Auto classification, Advanced Data Governance, smart import and customer lock box. There is no limit on the amount of Enterprise users.
All Enterprise bundles include 24/7 phone support with Microsoft for any issue, critical or not.
ProPlus by Microsoft
The ProPlus subscription is for “office needs” and includes Word, Excel, Publisher, Outlook, Powerpoint, OneNote. Ipad, Windows RT and smartphone applications. Office Online, 1TB of cloud storage using OneDrive for business and Active directory integration. This plan also supports a hybrid deployment and includes Microsoft Access and support for shared computer activation (RDS).
Office 365 Enterprise E1
Enterprise E1 is for “email service” and includes Office Online, 1TB of cloud storage using OneDrive for business, email and calendaring via Exchange. IM and online video conferencing using lync, team-sites and internal portals using Sharepoint. Enterprise Social using Yammer and active directory integration. This plan also includes hybrid deployment and in the future may include 365 video.
Enterprise E3 Plan
Enterprise E3 subscription is for “moving your company to the cloud” and includes everything that is included in the Enterprise E1 plan but also includes 6 premium office apps plus smartphone, Windows RT and iPad applications, Access, RDS, compliance with archiving capabilities and information protection services including message encryption and RMS. Where premium office 365 apps are included, add: Group Policy, Push Deployment, Telemetry, Update Controls, BI, IRM, DLP, Archiving & Retention and Enterprise Voice.
Microsoft 365 Enterprise E5
The Enterprise E5 subscription is the ultimate Office 365 business subscription plan. It has what the E3 plan has but also includes: Advanced eDiscovery, in-place search, analytics and other features. Defend your inbox from malicious content using Microsoft Exchange Advanced Threat Protection, manage how your IT Service Provider accesses your email using Customer Lockbox, Auto-classification, smart import, evaluate risk and get insights into possible attacks, enhanced analytics with MyAnalytics and Power BI Pro. Additionally, make or receive calls using a broad range of devices with Phone System, create online conferences which has a dial in number so that attendees can join by phone.
Microsoft 365 Subscription Comparison
Why purchase Office 365 from us?
Get more when you purchase from 1CS
When you purchase a plan through 1CS, you will have access to the below solutions for no additional cost. These solutions do not come with a regular subscription but instead are part of 1CS’s enhanced IT Services offering to SMB’s.
Secure your Office 365 environment in a click
Backup files and folders locally including your email data and mobile device data
Get top notch eLearning to guide you through this incredible tool
of organizations using O365 have compromised email accounts
Our “Office Protect” feature will help with this
of SMB's don't have a business continuity and disaster recovery plan
Our “Online Backup” feature will help with this
Recent stats show that users access only twenty percent of it's features
Our “QuickHelp” feature will address this
As a reseller of Microsoft Office 365 licensing, 1CS is in a position to activate your subscriptions, migrate your data, set you up and support your business, without you having to speak with anyone other than us.
You may place an order for one or more Home or Office 365 subscriptions using the below purchase request form
Still wondering how Microsoft Office 365 is designed for Business? Read why below.
Office 365 is a valuable tool for small and medium sized business because of the following reality
SMB's spend 50% more time in collaborative tasks
Harvard Business Review, January-February Issue 2016, ‘Collaborative Overload’
37% of the world's workforce is mobile
Strategic Analytics, Global Mobile Workforce Forecast, 2015-2020, November 2015
Cyber attacks target small business 43% of the time
Small Business Trends, CYBER STATS – Numbers Small Businesses Need to Know, Jan. 3, 2017
…for less than $20 per user per month
Achieve more together
Produce documents with Word, Excel, Note and Power-point. Communicate with clients, colleagues and vendors. Get everything your company needs in one place.
Anywhere it matters
Collaborate with colleagues from anywhere. Stay connected, using any device. Secure cloud storage, allows you to take your work with you. No internet, no worries. Use offline and sync later.
Safeguard against cyber attacks. Protection of business data across laptops, desktops and mobile devices. Automatically receive Windows and Office365 updates. Ensure real security and efficient administration.
Simplified for business
Devices and users are managed from a single console. Single sign-on credentials for all devices. Setup new staff members in no time.
We are experts in cloud deployment....
We have deployed office 365 to countless businesses including our own.
We can help you integrate your...
- Domain and email data
- Shared data and synchronization
- OneDrive and Sharepoint
We can manage your operations remotely ...
When you need help, we are a call away. 1CS can provide office 365 support without being in your office, allowing your support needs to be addressed right away.
In addition to office protect, online backup and quick help, our clients can access volume discounts and special offers. After deploying your system, we can provide IT Support along the way. Your business will get more than a 1800 number to call. It will get a team of IT Consultants who are familiar with your company and your bundle of 365 services.
Top 13 Reasons SMB’s should use Office 365:
Stay in touch with colleagues and clients, no matter where you are via online meetings, IM, email, and smartphone. Utilize high-end email driven by Microsoft Exchange which keeps you synchronized with your co-workers and clients. Use “office365 groups” to facilitate a shared notebook, calendar, inbox and folders. Implement audio/video conferencing to a new or existing meeting via Outlook and Skype for Business.
Subscriptions come with Cortana, every users digital assistant, making business more efficient by helping you address tasks to get things done. Rest assured that you are doing everything you can to facilitate a professional and cutting edge technology work environment using Delve. The Microsoft 365 Business app ensures your teammates will see updates to their shared files when they are on the go.
Login to OneDrive to create and manage your word, excel, one note and power point documents at any time. Integrate marquee business tools so that you and your employees can operate across preferred devices including Mac, Android, iOS and Windows based devices.
Microsoft Teams and Outlook Groups are accessible when you are online and will assist you and your teammates work in collaboration with one another. Connect with colleagues and clients with Skype’s Business Platform, instant message to get answers quickly or have an online call or video meeting from your preferred computer, tablet or smartphone. Easily demonstrate concepts, share and co-operate with others on Microsoft documents like Word or Excel or a virtual whiteboard. Access email, calendars and contacts on all of your devices with Microsoft Outlook, even when you are not connected to wifi, to ensure that you and your staff stay connected.
Consolidate the management of company information on personal devices. Shrink your risk with security features tailored to small business. Maintain a contiguous security configuration profile on your devices. Standardize a set of security policies to be applied on all of your devices. Install the same programs across all devices so that your business information and devices are protected from malware and cyber threats.
Reduce hardware costs and make management less complex by having more than one operating system on a single Windows device as virtual machines with Hyper-V. Installing and operating Office365 for business can be done by an inexperienced user, however, our IT Services are often required get Microsoft Office apps on devices. One may add, edit or delete users in minutes but you can certainly let us take care of that for you too . Simple setup of security features and other settings on Windows 10 devices with Mobile Device Management will save your staff lots of time, fully automating installation with Windows AutoPilot, and you can specify if Windows Store or Cortana are allowed on company devices.
Produce, share or co-author using Microsoft word processing, spreadsheets or presentation software. OneDrive’s business edition allows one to work both offline and online including pre-programmed synchronization of folders. View the most up to date copy of your files from anywhere there is wi-fi. Access Sharepoint and utilize it’s easy to use “drag and drop style” system which enables access to and management of OneDrive Support.
Go the distance in business with new resources which keep your staff productive like Start Menu, Snap Assist, Virtual Desktop, Tablet Mode and Live Tiles. Use devices in ways you previously did not – take thoughts and turn them into actions, according to your preferences. Please also consider the following additional options: digital pen, gesture, touch, Microsoft Edge, Windows Ink, text and voice.
Use familiar software from the Microsoft office suite of applications. Use the Microsoft office suite of applications offline. Then once you reconnect to the internet, you can sync your updates and newly created files with one click. Start where you left off after changing devices.
Defend devices and the information on those devices from malware, cyber attacks or any unauthorized access. BitLocker, BitLocker to Go, and Windows Information Protection strengthen the protection of business information on tablets and smartphones through encryption and thus may only be accessed by those who are allowed. Go even further and defend Windows 10 devices from unauthorized users by deploying Windows Hello multi-factor authentication to protect user login credentials. Lastly, carry-out a Selective Wipe of company data from a remote location on stolen or misplaced devices.
Stolen or lost devices are secured with Windows 10 encryption capabilities such as BitLocker or BitLocker to Go. Prevent data leaking by accident. Organize business data so it is separate from personal data using Windows Information Protection, and perform Selective Wipe of business data with a few clicks from another location. Ensure your staff can access company files when at the same time restricting business information to Microsoft Office apps by using App Protection for Microsoft mobile apps on iOS or Android. Logging into Windows 10 devices can be done more easily and secure when using Windows Hello biometric authentication2 which can unlock a device by touch or look. Boot your devices securely and ensure that only trusted programs become active during start-up with Windows Trusted Boot and UEFI Secure Boot. Configure Windows Defender to be on within the management console.
Stay up to date with the latest security updates and features, at your own pace, with Windows Update for Business. Reduce interruptions caused by updates for critical business devices using Deferred Updates. Run quickly with upgrades from Windows 7, Windows 8, Windows 8.1 Professional all the way to Windows 10 Pro. Office 365 is a cloud service which consistently and automatically gets updated with new innovations to ensure small and medium sized business is working with best in class productivity tools.
Office 365 has a capability which allows you to create and publish web pages even if you don’t have a deep knowledge of HTML.
Microsoft 365 for Home Use
Home & Family Subscriptions
The Home plan is one solution for your family using any device. Includes premium Microsoft Office applications for up to six users on a windows based PC or Mac*. A personal plan is a solution just for one person across all of their devices including premium Microsoft Office applications for windows based PC’s or Mac devices. The Home & Student 2019 bundle includes the essentials for individuals including Word, Excel and Powerpoint on only one windows based PC or Mac device. There are other details.
The Home plan is designed for families and includes Word, Excel, Publisher, Outlook, Powerpoint, OneNote, including Publisher and Access which are for PC’s only. 1TB of cloud storage using OneDrive for each of up to 6 people. Make Skype calls to mobile phones and landlines, 1 Hour per month per user (some exclusions apply). Installed across multiple devices including MAC devices. Support using chat or phone for no additional cost for the duration of your subscription. Licensed for home use and may be purchased through a subscription only. Office 365 Personal is pretty much the same as the Home plan except it is designed for 1 user. So 1TB of storage for one user instead of 6 users, etc. Office Home and Student 2019 is more of a stripped down version which includes Word, Excel, OneNote and Powerpoint only, no Skype or OneDrive, for use on one device only, 60 days of support, licenced for home use and may not be purchased through a subscription but instead is a one-time purchase.